hard copy

Shop Talk: A question about filing, cartoon storage & art inventory

Today’s question comes from Mel Wilson. Mel writes:

How do you label and store all your cartoons? Also how to you keep track of them all? Do you have flat files, or do you scan them and have a digital inventory?

Thanks for the question, Mel. The answer is: It depends!

For digital cartoons, I store them according to date and topic, sometimes caption.
For example, I date each cartoon according to: year/month/date (space)-(space)topic/caption
So a cartoon about space monkeys would be 20190122 - Space Monkeys Hiccup.jpg

I save all the high res jpg files in a folder called “Cartoons” with a folder for each year (2017, 2018 etc.) My entire hard drive is synced to Dropbox.
I also have another folder called xPSD where all the high res 600dpi PSD files are kept, and that, too, is synced to dropbox, but using Dropbox Smart Sync, it is only ever in the cloud to save hard disk space. When I need them, I download them individually.

For hard copy drawings, I have various labelled drawers. For sketches that might be something, I store them in “sketches”, for finished artwork that has been published, (and is for sale on the store) I put it in “Published”. I also have one just for my New Yorker cartoons.

How are they organised? …well. They aren’t. I just pick up the pile and shuffle through until I find the one I’m looking for. It’s not a fool-proof system, but it works for this fool.

If you do have a massive archive of art, or you need to index and create an inventory for your art, I highly recommend ArtworkArchive. Their blog/newsletter alone is a brilliant source of information for artists.

Got a question? Hit me up in the contact page or in the comments section below.

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